Class 1
Who we are and what we do
(Organisational information, structures, locations and contacts) |
| Information |
How information can be obtained |
Cost |
| Who's who on the Council and Committees |
Information can be freely found on the website |
N/A |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used) |
Information can be freely found on the website |
N/A |
| Location of main Council office and accessibility details |
Information can be freely found on the website |
N/A |
| Staffing structure |
Information can be freely found on the website |
N/A |
Class 2
What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) |
| Information |
How information can be obtained |
Cost |
| Annual return form and report by auditor |
Hard copy |
N/A |
| Finalised budget |
Hard copy |
N/A |
| Precept |
Hard copy |
N/A |
| Borrowing Approval letter |
N/A |
N/A |
| Financial Standing Orders and Regulalations |
Hard copy |
N/A |
| Grants given and received |
Hard copy |
N/A |
| List of current contracts awarded and value of contract |
Hard copy |
N/A |
| Members' allowances and expenses |
Hard copy |
N/A |
Class 3
What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews) |
| Information |
How information can be obtained |
Cost |
| Parish Plan (current and previous year as a minimum) |
Hard copy |
N/A |
| Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
Hard copy |
N/A |
| Quality status |
N/A |
N/A |
| Local charters drawn up in accordance with DCLG guidelines |
N/A |
N/A |
Class 4
How we make our decisions
(Decision making processes and records of decisions) |
| Information |
How information can be obtained |
Cost |
| Timetable of meetings (Council, and committee/sub-committee meetings and parish meetings) |
Information can be freely found on the website |
N/A |
| Agendas of meetings (as above) |
Information can be freely found on the website |
N/A |
| Minutes of meetings (as above) - nb this will exclude information that is properly regarded as private to the meeting |
Information can be freely found on the website |
N/A |
| Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting |
N/A |
N/A |
| Responses to consultation papers |
N/A |
N/A |
| Responses to planning applications |
Information can be freely found on the website |
N/A |
| Bye-laws |
N/A |
N/A |
Class 5
Our policies and Procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities) |
| Information |
How information can be obtained |
Cost |
Policies and procedures for the conduct of council business:
· Procedural standing orders
· Committee and sub-committee terms of reference
· Delegated authority in respect of officers
· Code of Conduct
·Policy statements |
Hard copy |
N/A |
Policies and procedures for the provision of services and about the employment of staff:
· Internal policies relating to the delivery of services
· Equality and diversity policy
· Health and safety policy
· Recruitment policies (including current vacancies)
· Policies and procedures for handling requests for information
· Complaints procedures (including those covering requests for information and operating the publication scheme) |
Hard copy |
N/A |
| Information security policy |
Hard copy |
N/A |
| Records management policies (records retention, destruction & archive) |
Hard copy |
N/A |
| Data protection policies |
Hard copy |
N/A |
| Schedule of charges (for the publication of information) |
Hard copy |
N/A |
Class 6
Lists and Registers
(Currently maintained lists and registers only) |
| Information |
How information can be obtained |
Cost |
| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) |
Hard copy |
N/A |
| Assets Register |
Hard copy |
N/A |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) |
Hard copy |
N/A |
| Register of members' interests |
Hard copy |
N/A |
| Register of gifts and hospitality |
Hard copy |
N/A |
Class 7
The Services We Offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) |
| Information |
How information can be obtained |
Cost |
| Allotments |
Information can be freely found on the website |
N/A |
| Burial grounds and closed churchyards |
N/A |
N/A |
| Community centres and village halls |
N/A |
N/A |
| Parks, playing fields and recruitment facilities |
N/A |
N/A |
| Seating, letter bins, clocks, memorials and lighting |
N/A |
N/A |
| Bus shelters |
N/A |
N/A |
| Markets |
N/A |
N/A |
| Public conveniences |
N/A |
N/A |
| Agency agreements |
N/A |
N/A |
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
N/A |
N/A |